An exciting opportunity for a Portfolio Manager in the Southern Suburbs of Cape Town to effectively manage sectional
If you would like a career in a busy, fast-paced, dynamic environment then apply now!
Duties for this position include, but are not limited to the following:
Maintenance Management:
- Health and Safety
- Maintenance process
- Management of common property maintenance jobs
- Understanding of maintenance agreements
- Site visits
Project Management:
- Understanding and implementation of special projects
Insurance management:
- Knowledge of insurance fundamentals ie. PQ sums insured, valuations
- Insurance types i.e general policy/ fidelity policy
- Knowledge of the different claim types
- Broker Liaison
Legal:
- Detailed knowledge of Sectional Title Act, CSOS requirements, and respective governing documentation i.e Conduct, Management Rules/ Constitution and all statutory documents e.g ST Plans
Finance:
- Basic financial knowledge of budgeting
- Audit interpretation
- Understanding payment processes
- Contract negotiation
- Understanding of arrear levy and process
- Understanding of the transferring process
- Understanding of monthly management accounts
Utility Management:
- Knowledge of different utility platforms i.e CCC or 3rd party utility service provider
- Knowledge of water/ electricity readings and billings
Staff Management:
- Control and management of assistant Portfolio Manager, building staff i.e. building manager, etc
Service provider management:
- Contract management
- Contract negotiation
- Communication skills
HR management:
- Management of staff leave
- Dispute resolution
- Employment contract management
- Performance management
Security management:
- Management of access control systems and on-site security operational procedures
Communication management:
- Drafting, authorization, distributing, and management of all building correspondence and general email communication
- Communication of all level types
Meeting and Diary Management:
- Scheduling meetings, providing notice of meetings, attending meetings
- Preparation of minutes of meetings and adhering to all statutory requirements
- Managing action items post all meetings
Relationships Management:
- Promotes a positive professional image of themselves to trustees, owners/ tenants, contractors/ service providers, and all others you communicate with
Trustee Management:
- Ability to manage trustee expectations and be adaptable to different management styles within your property portfolio
Interpersonal Skills:
- Ability to speak in public with confidence
Record-Keeping Management:
- Minute book, annual planner, client zone, electronic filing system/ new building handover management/ registers
Customer Relation Management:
- Hubspot platform
Report Management:
- Understanding of different reporting requirements per building
Requirements
Qualification:
- Degree in property studies advantageous
- Sectional Title / Home Owner’s Course advantageous (Paddocks)
Experience and knowledge:
- Minimum 2 years of related experience
- Knowledge of the Sectional Title Act and workings of a body corporate / homeowner’s association
- Knowledge of the Health & Safety Act
- Project management experience.
- Basic financial knowledge
- Solid knowledge of property management
- Experience in dealing with owners and tenants and reporting to a board of trustees
Skills and Attributes:
- Computer literate (Excel/Word/PowerPoint)
- Ability to communicate on all levels
- Responsible, accountable, and dedicated
- Ability to compile accurate reports and data capturing
- Proven organizational and administration skills
- Able to perform under pressure
- Customer service orientated
Specific Requirements:
- Clear health record
- Clear credit record
- No criminal record
- Own transport
- Written employment references are preferable
Benefits
The company offers a competitive cost-to-company salary package that includes a contribution to the Discovery Coastal Core plan.
Salary on offer from R 18,500.00 Cost to Company per month.
Email your CV: cv@macplacements.co.za
Job Features
Job Category | Admin, Management |