Permanent Position
Cape Town
Posted 1 year ago

R24000pm

An exciting opportunity for a Portfolio Manager in the Southern Suburbs of Cape Town to effectively manage sectional title / homeowners’ association properties in the Western Cape.

If you would like a career in a busy, fast-paced, dynamic environment then apply now!

Duties for this position include, but are not limited to the following:

Maintenance Management:

  • Health and Safety
  • Maintenance process
  • Management of common property maintenance jobs
  • Understanding of maintenance agreements
  • Site visits

Project Management:

  • Understanding and implementation of special projects

Insurance management:

  • Knowledge of insurance fundamentals ie. PQ sums insured, valuations
  • Insurance types i.e general policy/ fidelity policy
  • Knowledge of the different claim types
  • Broker Liaison

Legal:

  • Detailed knowledge of Sectional Title Act, CSOS requirements, and respective governing documentation i.e Conduct, Management Rules/ Constitution and all statutory documents e.g ST Plans

Finance:

  • Basic financial knowledge of budgeting
  • Audit interpretation
  • Understanding payment processes
  • Contract negotiation
  • Understanding of arrear levy and process
  • Understanding of the transferring process
  • Understanding of monthly management accounts

Utility Management:

  • Knowledge of different utility platforms i.e CCC or 3rd party utility service provider
  • Knowledge of water/ electricity readings and billings

Staff Management:

  • Control and management of assistant Portfolio Manager, building staff i.e. building manager, etc

Service provider management:

  • Contract management
  • Contract negotiation
  • Communication skills

HR management:

  • Management of staff leave
  • Dispute resolution
  • Employment contract management
  • Performance management

Security management:

  • Management of access control systems and on-site security operational procedures

Communication management:

  • Drafting, authorization, distributing, and management of all building correspondence and general email communication
  • Communication of all level types

Meeting and Diary Management:

  • Scheduling meetings, providing notice of meetings, attending meetings
  • Preparation of minutes of meetings and adhering to all statutory requirements
  • Managing action items post all meetings

Relationships Management:

  • Promotes a positive professional image of themselves to trustees, owners/ tenants, contractors/ service providers, and all others you communicate with

Trustee Management:

  • Ability to manage trustee expectations and be adaptable to different management styles within your property portfolio

Interpersonal Skills:

  • Ability to speak in public with confidence

Record-Keeping Management:

  • Minute book, annual planner, client zone, electronic filing system/ new building handover management/ registers

Customer Relation Management:

  • Hubspot platform

Report Management:

  • Understanding of different reporting requirements per building

Requirements

Qualification:

  • Degree in property studies advantageous
  • Sectional Title / Home Owner’s Course advantageous (Paddocks)

Experience and knowledge:

  • Minimum 2 years of related experience
  • Knowledge of the Sectional Title Act and workings of a body corporate / homeowner’s association
  • Knowledge of the Health & Safety Act
  • Project management experience.
  • Basic financial knowledge
  • Solid knowledge of property management
  • Experience in dealing with owners and tenants and reporting to a board of trustees

Skills and Attributes:

  • Computer literate (Excel/Word/PowerPoint)
  • Ability to communicate on all levels
  • Responsible, accountable, and dedicated
  • Ability to compile accurate reports and data capturing
  • Proven organizational and administration skills
  • Able to perform under pressure
  • Customer service orientated

Specific Requirements:

  • Clear health record
  • Clear credit record
  • No criminal record
  • Own transport
  • Written employment references are preferable

Benefits

The company offers a competitive cost-to-company salary package that includes a contribution to the Discovery Coastal Core plan.

Salary on offer from R 18,500.00 Cost to Company per month.

Email your CV: cv@macplacements.co.za

Job Features

Job CategoryAdmin, Management

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